Short-Term Rental Supply Inventory Template
A short-term rental supply inventory template helps hosts avoid last-minute restocking runs, missing guest essentials, and inconsistent turnovers.
Why hosts need a supply inventory
Most turnover problems are simple but expensive: too few towels, missing toilet paper, empty soap bottles, low coffee supplies, or no backup trash bags. A supply inventory template gives you a repeatable way to track what should be on hand before the next guest arrives.
Core supply categories
- Bathroom supplies: toilet paper, hand soap, shampoo, conditioner, body wash
- Kitchen supplies: paper towels, dish soap, sponge, dishwasher pods, trash bags
- Guest basics: coffee, tea, filters, sugar, salt, pepper
- Linens: sheet sets, pillowcases, bath towels, hand towels, washcloths
- Cleaning supplies: all-purpose cleaner, glass cleaner, disinfecting wipes, laundry detergent
- Maintenance basics: batteries, light bulbs, air filters, small replacement items
- Outdoor or amenity supplies: grill tools, pool towels, firewood, hot tub test strips
Simple inventory template fields
For each item, track these fields:
Inventory tracker columns
Item: Toilet paper, dish soap, coffee pods, etc.
Category: Bathroom, kitchen, linens, cleaning, maintenance, amenity.
Current count: How many are available now.
Par level: The minimum quantity you want on hand.
Reorder point: The quantity that should trigger a restock.
Storage location: Owner closet, cabinet, garage shelf, cleaner supply bin.
Assigned owner: Host, cleaner, co-host, or maintenance contact.
How to set par levels
A par level is the normal amount you want available before a turnover. For example, a two-bathroom rental might need a higher toilet paper par level than a studio. Start with your typical usage per stay, then add a buffer for longer bookings and back-to-back turnovers.
Inventory mistakes to avoid
Do not track only what guests consume. Also track backup linens, cleaning products, replacement batteries, light bulbs, and maintenance basics. Those items are easy to forget until they create a guest issue.
Use the free restock calculator
If you want a quick way to estimate reorder needs before your next turnover, use the free restock calculator.
Use the free restock calculator
When to use a full workbook
If you manage repeated turnovers, a supply list alone is not enough. You also need turnover tracking, cleaner handoffs, guest messages, maintenance logs, and reorder visibility.